UDL Squire Process

Squire to Knight Roadmap

The purpose of this document is to establish the structure and guidelines used to move forward in the recruitment process from the rank of Recruit to Knight. This is a living document and may be altered at the request of a Sentinel. Any modification must be ratified by an 80% majority vote of the Knight base after a 1 week review. A good faith attempt shall be made by the Herald to notify the Knight base prior to review.

Initiation

Knights of UDL are responsible for making sure the future of the guild is sustained, and should actively seek out capable candidates.

Before a recruit is squired, they should have;

  1. Played enough with the guild so that they have had time to display qualities worthy of a Squireship.
  2. Adhered to UDL’s core values
  3. Displayed qualities that suggest they are an above average gamer
  4. Read and understand the communication certification guidelines

Squireship is announced after Knight has chosen to sponsor a recruit and the Sentinel has completed a review and determined that the recruit is ready for the next step in their UDL progression.

  • An active squire should never be without an active mentor. This allows a squire to get the hands on attention they deserve if playing in a faction their previous mentor does not wish to play with.
  • The mentor should be someone willing to help the squire grow and that will help push their boundaries.

The Squire will receive his main mentor upon being accepted, this mentor is the person responsible for keeping up with the Squire’s information along the path of enlightenment. Should the Mentor not be playing in a sanctioned game with the Squire the Squire will receive another active knight to oversee the responsibility and will be added as such on the squire package in the list of mentors.

After a recruit is Squired, an official record is started in our record keeping system. This is known as the Squire Package. A Squire Package holds all of the information about a Squire, from initiation to knighting.

Tasks

There are some Squire tasks that are set in stone. These are required before a Squire can be nominated for Knighting. Outside of these tasks, which have a purpose of specifically teaching a Squire about UDL and our culture, a mentor can freely task a Squire with any additional tasks as needed. Where possible, an attempt should be made to require the Squire to complete tasks in conjunction with other UDL members / Squires to display their capability of working as a cohesive unit.

The Squire is to keep track of all non major tasks given by Knights of UDL with proof of task being given/completed along with the name of the person who issued the task. This document shall be placed in the Squire Package.

All official tasks and outcomes are to be recorded in our official record keeping system in the Squire Package.

A Squire should plan and schedule a time in UDL-only channel in discord (by announcement) for no less than an hour every few weeks to talk to other knights, squires, and recruits to answer questions that they may have. This should give every member of UDL the opportunity to interact with the Squires in an out of game format. A total of four hours must be achieved.

Another knight can task a Squire, but any significant tasks require consent from one of the assigned mentors. Spend 12 hours PvPing then make a PvP video would require consent from a mentor. Collecting wood for an hour would not require consent. Use good judgement. Do not abuse the system for personal gain that could lead to a lack of funds, material, content, or something similarly useful for the guild as a whole.

These assigned tasks can be given in any order by a mentor, except for the initial write up, the Epic quest, and the closing write up.

Initial write up (Understanding the journey you are about to embark on.)

Upon being announced as a Squire the squire should prepare a statement to the guild which should be placed in the designated UDL Only communication channel, and the appropriate forum thread (their Squire Package) for all to see. This statement is to include:

  • Why you chose to accept a Squireship
  • What have you learned during your experience as a recruit of UDL
  • What do you expect to learn as a Squire of UDL

Interviews (Understand your fellow Knights and their history.)

  • Targets of the interview are to be chosen by the mentor
  • Interviews should include no less than one knight from each generation. A generation is defined as a major game UDL had a faction in which led to a knighting.

Marketing (Understanding the importance of branding)

The Mentor should explain the importance of Marketing the UDL community to the wider gaming community. Marketing UDL is important to keeping the guild competitive and fresh.

The Squire should produce at least 1 piece of marketing material. Depending on the talents of the squire this could include:

  • PvP / Gaming videos which can be uploaded to the UDL YouTube site / UDL website
  • Graphic or video content such as UDL logos, video intros, recruitment videos, or other guild advertisements
  • Streaming UDL gameplay on Twitch or similar platform
  • Well written social media post or guild recruitment ads

Charter (Understanding our Organization and Structure)

The Mentor should have the squire read the charter in it’s entirety. The mentor should review the core values and expectations of being a Knight in UDL, along with making sure the squire has knowledge of the leadership bodies and positions in the guild. Additionally the Mentor is to cover the current discipline and dismissal policy for UDL Knights. The purpose of these tasks are to confirm the Squires understanding of how the guild works and what is acceptable.

The Squire shall be given the following tasks to demonstrate they have an understanding of our organization and structure.

  1. Learning the duties performed from the Knights in Officer positions and draft a short opinion on which is the most impactful for the good of the guild.
  2. Draft an opinion summary on which Officer position they think is the most important to the success of a faction and why.
  3. A short quiz (5 questions) on the Covenants and Tenants of the Charter. Sample questions are listed below:

What year was UDL founded?
What is the most essential part of being UDL?
What does the Mentor do?
How many rules does UDL expect its members to maintain; and, reiterate 2 of them?
What does UDL believe has given the ability and edge to exist as a community for over 20 years? What are the guild ranks within your faction? Which rank is the “Guild Leader”?
What are 2 of the responsibilities of the Dark Inquisitor?
What is the main responsibility of a Sentinel? Who is UDL’s Quartermaster?
Who is UDL’s Dark Inquisitor? Who is UDL’s Sentinel of Death?
Who is UDL’s Unholy Artificer? Who is UDL’s Herald of Myrkul?
How long is a DI’s term? What are the 3 mandatory “core positions” required to begin a faction?
Who is the AL of the game you applied from?
WHo is the GK of the game you applied from?
What is the difference between a Warlord and a Deathlord?
In a factioned game, what is one way a member of UDL can obtain an exception to NOT play with the guild?
Can an Ancient Knight, playing casually & part-time, be appointed to an officer position?
Who monitors recruits at the guild level?
Who ensures guild guidelines are being followed?

Lore and background (Understanding our roots and what got us here.)

The Mentor should provide / explain UDL’s history to the Squire. (History and Lore standardized package to be created so that all squires receive standardized knowledge)

The mentor should create a small task which tests the Squires understanding of these concepts. This could include;

  • Writing a short RP piece based on UDL lore / history
  • A short quiz on UDL lore / history
  • A PvP video where the Squire uses standard UDL roleplay elements, “Your soul for Myrkul”, etc.

Epic quest (Understand all task should be done with one’s best effort)

This is the culmination of a Squire’s relationship with UDL. The epic quest can be any number of things, but should be of sufficient difficulty where it puts a strain on the Squire and proves that they have grown in an area of deficiency. The epic should be delivered with some sort of proof that the task has been completed, images, video, etc.

This should be given towards the end of the Squireship, and both mentors should agree that the Squire is ready for this portion of the training.

The Epic Quest should consist of a combination of tasks that involves a minimum of at least 6 of the following pillars (subject to change):

  • PvP
  • PvE
  • Crafting
  • Collecting
  • Role play
  • Brand Marketing
  • Social media
  • Lore
  • History of UDL

When the epic has been designed for the squire it will be submitted to the sentinel for review and approval after which it shall be announced to all knights and squires that the squire is starting upon his/her epic.

Closing write up (Understand that becoming a knight is just the next step in personal growth)

Upon completing the epic quest a Squire should prepare a statement to the guild which should be placed in the designated UDL Only communication channel for all to see. This statement is meant to be a reflection based on the initial write up and is to include:

  • What have you learned during your experience as a Squire of UDL
  • Did the process meet your original expectations
  • What do you expect to accomplish as a Knight of UDL

Moving Forward

Upon completion of all tasks, the mentor will push the Squire package to the Gatekeeper for review. The Gatekeeper works with the mentors to ensure all elements of the roadmap have been accomplished.

An important segment of the package is Time Served. There needs to be a minimum time served, no fast pass into the organization. This allows a larger portion of the Knights to get to know them, but also it makes the experience meaningful. As you put time in, it’s not something you are likely to throw away.

A rough goal is 6 months to a year, depending on the Squire.

If a squire has pushed beyond this, and struggled with progress, thinking critically about if they are a good fit for UDL is appropriate.

When the Sentinel is satisfied with the package, they initiate a knighting discussion with the knight base. This discussion should include:

  • Link to the Squire package
  • Any additional negative or positive feedback that is not already in the Squire package.
  • Any Knight that has a serious complaint about a Squires eligibility should contact both the Squires Mentor and a Sentinel for arbitration. In the event that the complaint cannot be resolved informally, a vote shall be held between both Sentinels and the Inquisitor to decide if the complaint is legitimate.

After a discussion has completed, and if no outstanding complaints are lodged, a final vote shall be taken. A thumbs up or thumbs down may be given by any Knight of UDL. Any thumbs down vote shall be accompanied by a detailed response on why the Knight voted this way. The Squire in question is advanced to the Knight rank if an up vote of 80% is achieved.

A failed vote moves the Squire back into the process. The mentors can address this in 2 ways:

  • Work with the Squire to fix any outstanding issues blocking them from a successful vote
  • Move the Squire to the Disciple tag, allowing them to still game with UDL but removing them from the official Squireship process.

A Knight may also choose to defer the Squire to another mentor that may be a better fit.

A failed vote will require a minimum of 30 days before the Squire may be brought back to the table for consideration with the exclusion of needing to complete an epic task.

Knighting

If possible knightings should occur in the sanctioned game that the Squire has most recently been involved in, OR, more importantly a setting which allows for the maximum attendance from the UDL community. Knightings should be seen as special events, as they are a culmination of the entire difficult process. The knighting ceremony is separate from this document.

Knighting scripts and information can be found here. (link to be added later)